Do we need to have medical consent forms? What do we do with them?

It is good practice to have medical details for all your membership (adult and young people). It is essential to collect information for all people that are under 18. Collect information that is relevant to know in order to safeguard your membership in case of an accident or injury.

Information should be collected annually either electronically or hard copy, with the onus on the individual to advise of any changes. Next of kin/emergency contact details should also be collected and the information should be kept confidentially and only shared on a ‘need to know’ basis. Old or out of date information should be disposed of in a secure manner.

All personal information should be processed, stored and retained in accordance with GDPR and the England Hockey Privacy Notice and associated policies.